Privacy Notice
SYENSQO
Privacy Notice related to the “We Are Explorers” Innovation Contest
Syensqo collects and processes personal data relating to you in order to allow your registration and participation to the “We Are Explorers” Innovation Contest (“Campaign”) in accordance with related terms and conditions. We are committed to being transparent about how we collect and use such data.
Below you will find more information about the conditions under which we process your personal data as controller (i.e. the legal entity which decides on the purposes and means of the processing of your personal data), your rights and our obligations in relation to such processing pursuant to the EU General Data Protection Regulation 2016/679 (“GDPR”) and any other local legislations.
What is “personal data”?
Personal data means the data we collect about you and that can be used to identify you directly (i.e., based on a piece of data alone) or indirectly (i.e., from that data in combination with other data that is available or likely to be available).
What personal data is collected about me?
To manage your registration and participation to the Campaign we will collect and process the following personal data:
Name and surname;
Employee identification number;
Personal and/or corporate e-mail address.
Why is my personal data collected and on which legal basis?
1. Legal basis for the processing
We are not allowed to process personal data if we do not have a valid legal ground. Therefore, in the context of the Campaign we will process your data only to allow your participation at your express request, a circumstance comparable to that related to the need to fulfill contractual/pre-contractual obligations.
Please note that the provision of the above personal data is necessary for us to allow and manage your registration and participation to the Campaign. Failure to provide the necessary personal data will not allow you to register and participate in the same Campaign.
2. Purposes of the processing
We require your personal data only to allow your registration and participation to the “We Are Explorers” Innovation Contest aimed at creating a sense of identity and belonging at Syensqo, based on the motto "We Are Explorers Creating Breakthroughs that Advance Humanity". Your personal data will not be subject to any fully automated decision-making processing.
Who has access to my personal data?
To manage your registration and participation to the Campaign, your personal data can be accessed or shared:
internally, with members of HR/Corporate Communications teams, your line manager, IT staff and administrators, including with other entities within Syensqo. Such access will be limited to strictly authorized personnel on a need to know basis;
externally, with providers which will support us to develop and maintain the platform where employees will be able to submit their “initiatives” and, after the submission period, vote for the best “initiatives”.
If your personal data is transferred to such a Country outside the European Economic Area ("EEA")* not offering an adequate level of personal data protection, we will put in place suitable safeguards to ensure such transfer is legally carried out. You may request additional information in this respect and obtain a copy of the applied safeguard by exercising your rights as set out below.
*The EEA covers all EU Member States plus Iceland, Liechtenstein and Norway
For how long is my personal data processed and stored?
We will only process your personal data for as long as necessary to allow your registration and participation to the Campaign. We will retain your personal data for as long as necessary to fulfill the purposes for which it is collected and processed and, specifically, for 12 months after the conclusion of the Campaign. When this period expires, your personal data shall be destroyed, removed from our systems or anonymized.
What are my rights in relation to the processing of my personal data?
As a data subject, you have a number of rights. Under the conditions and within the limits of the GDPR and any other local legislations, you can:
access and obtain a copy of your personal data on request;
require that we rectify your inaccurate or incomplete personal data;
require that we erase or stop processing your data (e.g. where the data is no longer necessary for the purposes of processing);
require the restriction of your personal data processing;
request that the personal data you have provided to us be returned to you or transferred to someone else in a structured, commonly used and machine-readable format. The latter right must be exercised in compliance with your confidentiality duties.
If you would like to exercise any of these rights, please contact the following address: [email protected]
In addition, you also have the right - if you believe that we have not complied with your data protection rights - to lodge a complaint with the supervisory authority of the Country or region of your usual place of residence, your place of work or the place of the alleged infringement.
How do we ensure the protection of my personal data?
We have implemented adequate technical and organizational measures to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed by unauthorized individuals. Please read our Syensqo Privacy policy for more details on the protection of your personal data.